Author: True Port Global Editorial TeamReviewed by: True Port Global
Published: 24 August 20266 min read
This is a working document, not an article: a nine-section RFQ template that covers any bulk work-glove order — welding, rigger, driver, impact, cut-resistant, cold-weather or general purpose. Copy it or download it, fill in your own numbers, delete what does not apply, and send the same document to every supplier you are comparing. Nothing in it is pre-filled, because the specification is yours — a template that guesses your numbers for you is how quiet substitutions start.
Copy the template into your email or document, replace every bracket with your own requirement, and delete lines that do not apply. Send the identical filled-in version to each supplier on your list — that is what makes the quotes comparable. The field notes below the template explain what each section is doing and why suppliers price differently when it is missing.
Subject: RFQ — [glove type], [quantity] units, [destination country]
1. BUYER
Company: [company name], [country]
Contact: [name, role, email, phone]
Business type: [importer / distributor / end user / safety wholesaler]
2. PRODUCT & APPLICATION
Glove type: [welding / rigger / driver / impact / cut-resistant /
cold-weather / general work gloves]
Used for: [task and industry, e.g. steel fabrication, logistics,
oil & gas maintenance]
Environment: [indoor / outdoor; heat / cold / oil / moisture]
Known problems: [what fails on the gloves you buy today, if anything]
3. SPECIFICATION
Materials: [leather type and grade / synthetic / knit shell + coating]
Construction: [length, lining, stitching, cuff style, reinforcements]
Reference: [photo, sample, product link or datasheet, if available]
Colors/marking: [site color rules, hi-vis requirement, size marking]
4. SIZES & QUANTITY
Total quantity: [units]
Size run: [mix, e.g. M 10% — L 30% — XL 45% — XXL 15%]
Order pattern: [one-off trial / repeat expected every X months]
5. STANDARDS & EVIDENCE
Required: [e.g. EN 388 / EN 407 / EN 511 / EN 12477 /
ANSI-ISEA 105 or 138 — as your market requires]
Evidence: [test report / declaration of conformity / marking]
for the specific product quoted, incl. lab and date
Market: [destination market the documents must satisfy]
6. PACKAGING & BRANDING
Inner packing: [pair band / polybag / header card; units per inner]
Cartons: [units per carton, max weight kg, markings, barcode]
Branding: [none / private label — artwork ready: yes / no]
7. SAMPLES
Sample sizes: [sizes needed]
Courier: [your courier account, or ask supplier to quote shipping]
Deadline: [date you need samples in hand]
8. DELIVERY & COMMERCIAL TERMS
Incoterm: [EXW / FOB / CFR / CIF + named place, e.g. FOB Karachi]
Destination: [port or city, country]
Target date: [when goods must ship or arrive]
Partial ship: [acceptable / not acceptable]
Payment: [terms you propose]
9. QUOTE REQUIREMENTS
Quote by: [date]
Please include: itemized price per size against the Incoterm above,
restated spec with every deviation flagged, sample cost
and route, price validity, and the assumption behind
any lead time quotedSuppliers price differently for an importer with a repeat program than for a one-off end user — not out of unfairness, but because packing, documentation and payment mechanics differ. Saying who you are up front gets you a quote built for how you actually buy.
The application decides the glove more than the catalog name does. 'Rigger gloves for container lashing crews, outdoor, Gulf summer' is a specification; 'work gloves' is not. If something fails on the gloves you buy today — seams, palms, stitching — say so and let suppliers propose against the failure.
Name what you want quoted, or attach a reference. Most price gaps between quotes hide in unstated construction differences: leather grade, lining, stitching thread, cuff, reinforcement. A photo or a sample of your current glove is worth a paragraph of description.
Gloves ship in size runs, not single sizes. Give the mix as percentages of the total — your own issue records beat any rule of thumb — and say whether this is a trial or the start of a repeat pattern, because repeat interest legitimately changes first-order pricing.
Name the standard your market requires, then ask for the evidence behind it for the specific product being quoted — test report, declaration of conformity, marking, lab and date. Ask every supplier, True Port Global included. An unverifiable certificate claim is a bigger commercial risk than an honest gap you agreed on before ordering.
Packing is part of the product spec: it moves unit price and decides whether cartons survive the trip and pass your warehouse rules. If you sell under your own brand, say at RFQ stage that you need private-label packing and whether artwork is ready — it changes quote and timeline once, early, instead of late.
A sample round is the cheapest quality control you will buy. Sort the mechanics out inside the RFQ: what a sample costs, who pays the courier, how sample cost is treated against a later order, and when you need it in hand. Our own preference is paid samples — it keeps both sides serious — with exact terms agreed per buyer.
A price without an Incoterm and a named place is not comparable to anything. Pakistani glove exports are commonly quoted EXW Sialkot or FOB Karachi; Saudi-bound buyers often ask for CFR or CIF Dammam or Jeddah. Treat any lead time in a quote as indicative until confirmed against the actual order and season.
The quote is your first sample of the supplier. Ask for the spec restated line by line with deviations flagged, an itemized price against your Incoterm, validity, and the assumption behind any lead time. A quote that is silent where your RFQ was specific is where substitutions live.
The template carries the structure; the category guides carry the judgment calls. Welding buyers should pin down process and construction with the welding-glove RFQ checklist. Crews handling steel, rope and timber can settle the leather-glove question with the rigger vs driver selection guide. Buyers protecting hands from struck-by and pinch risks should work through the impact-glove procurement checklist before filling in section 3. And once the order is placed, the pre-shipment glove QC checklist closes the loop — verifying the shipment against exactly what this RFQ specified, with your own sample basis and acceptance limits. Buyers filling in section 3 for freezer, reefer or winter-logistics crews should read the cold-storage & winter glove buying guide first — it covers the dwell-time, wet-cold and dexterity questions the template cannot answer for you.
Nine things: who you are, the glove type and application, the specification you want quoted, sizes and quantity, the standards and evidence your market requires, packaging and branding, the sample route, delivery and commercial terms, and what the quote itself must contain. The template on this page carries all nine — paste it, fill in your own numbers, delete what does not apply.
Yes. It is deliberately generic: nothing in it is specific to True Port Global, and it contains no pre-filled specs — every number and requirement is yours. Send the same filled-in template to every supplier you are comparing, True Port Global included, and the quotes that come back will finally be comparable line by line.
Ask for the evidence, not just the claim. Name the standard your market requires — EN 388, EN 407, EN 511, EN 12477 or ANSI/ISEA, as applicable — then ask every supplier, True Port Global included, for the product-specific test report, declaration of conformity or marking behind it, including which lab and date it traces to. Where evidence does not exist for a product, agree before ordering how the gap is handled.
It varies by supplier, construction and customization, so state your real quantity and let each supplier respond. At True Port Global, orders start at 100 units — deliberately low so a first order can stay a controlled trial. Private-label packing or branding changes the economics and is confirmed per order.
We are a Sialkot-based export partner working through vetted partner manufacturers. When your filled-in RFQ arrives, we review it against the glove range, coordinate order checks and private-label packing against exactly what you specified, and confirm evidence, timing and packing per order rather than promising generically. Orders start at 100 units. Saudi buyers can start from the Saudi buyer pathway.
Send it as-is. True Port Global replies against your specification line by line — with deviations flagged, not hidden — through its partner manufacturing network.